Place floor containers near the windows, leaving the table clear for documents and screens. Consider how blinds are normally used during presentations: a room kept dark for most of the week will need a different lighting plan. Leave space to pull chairs out fully.
The message behind the grouping
Meaning, with a little thought.
Coffee foliage offers a conversation point, the rubber plant contributes a clear anchor, and palms keep the edges visually generous. These are design associations rather than performance claims.